Aspire Dance & Stage

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Last updated: 23 October 2026

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1. Who we are

 

Aspire Dance & Stage is the trading name of Aspire Dance Bolton Limited, a company registered in England and Wales.

 

Company number: 15901912
VAT registration number: 474631674

 

Business address:

Unit 4 Albion Business Park
Manchester Road
Westhoughton
Bolton
BL5 3GB

 

Aspire Dance Bolton Limited is the data controller responsible for how your personal information is collected and used.

 

For privacy enquiries, please contact admin@aspiredanceandstage.co.uk.

 

 

2. What information we collect

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We may collect and process the following information:

• Personal details: names, dates of birth, addresses, email addresses and telephone numbers.

• Parent and emergency contact details: contact information for parents, guardians and nominated emergency contacts.

• Student information: class enrolments, attendance, progress, examination results, competition entries and membership history.

• Medical information: relevant medical conditions, injuries, allergies, medication and additional needs to help us support students' safety and wellbeing.

• Payment information: membership fees, bookings, payment records and outstanding balances.

• Photographs and videos: images and recordings taken during classes, performances, competitions and events.

• Website information: technical information such as IP addresses, device details and cookie data, where collected.

 

 

3. How we use your information

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We use personal information to:

• Manage registrations, memberships, bookings and class timetables.

• Communicate with parents, guardians and students.

• Manage payments, accounts and financial records.

• Monitor attendance, progress, examinations and competitions.

• Support student safety, including managing medical needs and emergencies.

• Identify relevant risks and provide appropriate support to students.

• Organise performances, workshops, events and other activities.

• Send newsletters and relevant marketing emails where permitted.

• Maintain our website, improve our services and meet legal obligations.

 

 

4. Our lawful bases for processing

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We process personal information under the lawful bases provided by UK GDPR, depending on the purpose:

• Contract: to provide classes, manage memberships and fulfil bookings.

• Legitimate interests: to operate our dance school, manage student administration and support safety, where our interests do not override individuals' rights.

• Legal obligation: to comply with applicable legal, accounting and regulatory requirements.

• Consent: where we rely on permission for specific activities, including relevant photography, video or marketing uses.

 

Medical information is special category personal data under UK GDPR. In addition to an appropriate Article 6 lawful basis, we must have a separate Article 9 condition to process this information lawfully.

 

We only process medical information where the applicable legal requirements and safeguards are met.

 

 

5. Medical information and safeguarding

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We collect relevant medical information and emergency contact details to help protect students' safety and wellbeing.

This information may include medical conditions, injuries, allergies, medication, disabilities and additional support needs.

 

Parents or guardians are asked to provide relevant information during enrolment so that we can consider whether a student can participate safely and what support may be required.

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Medical information may be submitted through Wix Forms, Jotform, Google Forms and Membermeister.

Access to these records is restricted to management staff, administrative staff and teachers who require the information for their role. We aim to ensure that sensitive information is handled confidentially and accessed only where necessary.

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6. Photographs and videos

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Parents or guardians are asked to approve or decline photography and video consent during enrolment.

We respect the recorded choice when using identifiable images or recordings for promotional purposes, including our website, social media and marketing materials, where consent is the appropriate legal basis.

 

If you wish to change or withdraw consent, please contact admin@aspiredanceandstage.co.uk. Withdrawal does not affect processing already carried out lawfully. We will take appropriate steps in response to your request, while explaining any practical limitations where material has already been published or shared.

 

Photographs or recordings may also be used for other appropriate operational purposes where a separate lawful basis applies.

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7. Marketing communications

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We may send newsletters and relevant Aspire updates by email in accordance with applicable data protection and electronic marketing laws.

 

You can unsubscribe at any time using the link in our emails or by contacting admin@aspiredanceandstage.co.uk.

 

Unsubscribing from marketing will not prevent us from sending essential communications relating to memberships, bookings, payments, classes and events.

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8. Who we share information with

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We do not sell personal information.

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We may share information with trusted service providers where necessary to operate our business. These may include:

• Wix: website hosting and website forms.

• Membermeister: bookings, memberships and student records.

• Google Workspace and Google Forms: email, forms and document management.

• Jotform: online forms and data collection.

• Airtable: operational and student-related records.

• MailerLite: newsletters and email communications.

• OneDrive, Google Drive and Dropbox: file storage and document management.

• Trello: task and project management.

• Banks and payment providers: payment processing.

 

We may also share information with relevant authorities, insurers or professional advisers where required by law or necessary for appropriate purposes, including safeguarding.

 

Third-party providers may process information on our behalf under relevant contractual arrangements and safeguards.

 

 

9. Storage and security

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We use digital systems and appropriate organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

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Our service providers may store or process information outside the UK. Where international transfers occur, we will ensure that applicable UK data protection requirements and safeguards are met.

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Access to personal information is restricted according to staff responsibilities, particularly for sensitive medical information.

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No electronic storage or transmission method can be guaranteed to be completely secure.

 

 

10. How long we keep information

 

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to meet applicable legal obligations.

 

When a student leaves Aspire Dance & Stage, their Membermeister profile is intended to be archived five years after they leave. Archived profiles help us maintain relevant membership history and make re-enrolment easier if a former student returns.

 

Archived profiles may contain medical records and emergency contact information previously provided to us. These records remain subject to access restrictions and review.

 

We will review archived information to determine whether it remains necessary to retain. Information that is no longer required will be deleted or anonymised, subject to applicable legal obligations.

 

Different categories of information may require different retention periods. Financial records may need to be retained to meet legal requirements, while medical information, emergency contacts, photographs, videos and other student records will be retained only for as long as reasonably necessary for their relevant purposes.

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11. Cookies and website tracking

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Our website uses cookies and similar technologies to support website functionality and may use them to understand how visitors use the site.

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Our Wix cookie banner allows visitors to accept or reject non-essential cookies and manage their preferences. Essential cookies may remain active where necessary for the website to function.

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Our cookie preferences include essential, functional, analytics and marketing categories. Where consent is required, non-essential cookies and tracking technologies should not be activated before the visitor gives consent.

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We have enabled Wix's option to block supported third-party elements until consent is given. Some third-party services may have their own cookie or privacy practices.

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Visitors can manage or withdraw their cookie consent at any time through our website’s cookie settings. For further information about personal information collected through cookies, please contact admin@aspiredanceandstage.co.uk.

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12. CCTV

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If CCTV is introduced at our premises, we will provide appropriate notices and establish suitable arrangements for its use, including a lawful basis, access restrictions and a retention period for recordings.

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13. Your data protection rights

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Under UK data protection law, you may have the right to:

• Request access to your personal information.

• Request correction of inaccurate or incomplete information.

• Request deletion or restriction of information in certain circumstances.

• Object to certain types of processing.

• Request data portability in certain circumstances.

• Withdraw consent where processing relies on consent.

 

These rights are subject to applicable legal conditions and exceptions.

 

To exercise your rights, contact admin@aspiredanceandstage.co.uk. We may need to verify your identity before responding.

 

 

14. Children's privacy

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We take the privacy of children seriously.

 

We collect and use children's information to manage classes, support progress, communicate with parents or guardians and protect students' safety and wellbeing.

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We aim to handle children's information appropriately, restrict access to those who need it and respect children's rights alongside those of their parents or guardians.

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Parents or guardians should ensure that information supplied to us is accurate and notify us of relevant changes, particularly to medical conditions, allergies and emergency contact details.

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15. Third-party websites

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Our website may contain links to external websites. We are not responsible for their content or privacy practices. We recommend reviewing their privacy policies before providing personal information to third parties.

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16. Changes to this policy

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We may update this Privacy Policy when our practices, systems or legal obligations change. The latest version will be published on our website with the date of the most recent update.

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17. Contact and complaints

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If you have questions or concerns about how we use personal information, please contact:

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Aspire Dance Bolton Limited (trading as Aspire Dance & Stage)
Unit 4 Albion Business Park
Manchester Road
Westhoughton
Bolton
BL5 3GB

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Email: admin@aspiredanceandstage.co.uk

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You may also raise a concern with the Information Commissioner's Office (ICO), the UK's data protection regulator, at https://ico.org.uk/.